The Constitution of the Islamic Society of Boston University
بسم الله الرحمن الرحيم
In the name of Allah, the Gracious, the Merciful.
Drafted on May 12th, 2015.
|The name of this organization is the Islamic Society of Boston University (ISBU).|
|The Islamic Society of Boston University strives to aid its members in practicing their faith, to establish a sense of unity among Muslim brothers and sisters at Boston University and beyond, and to disseminate accurate information about Islam among students, staff, and the broader community, with the ultimate goal of pleasing Allah (God).
ISBU sponsors various activities throughout the year in an effort to reach these aforementioned goals. These include Friday prayers, Weekly Halaqaat (discussions), Iftars and Taraweeh prayers during Ramadan, as well as various other academic, spiritual/religious, and social events. ISBU strives to organize joint events with other ethnic, cultural, and religious organizations at BU, which includes delving into thought-provoking discussions or building connections for future initiatives during and beyond the members’ time at BU.
|Section 1: Membership||The membership of the organization shall consist of Active Members and General Members. Membership will not be contingent upon race, religion or any other factor. Only Active Members shall have the right to vote or hold office.|
|Section 2: Active Members||Active Members shall be undergraduate students at Boston University who have attended at least two events held by the organization per semester. Active Members shall agree to abide by the rules of this constitution.|
|Section 3: General Members||General Members shall be any person who wishes to be part of the organization including graduate students, community members and undergraduates who have attended less than two events. General Members shall agree to abide by the rules of this constitution, but cannot vote in elections.|
|Article IV.||Officers and Executive Committee|
|President||The President provides leadership to the Executive Board and the entire Islamic Society. The President will set the vision, strategy, and goals for both the fall and spring semesters. Responsibilities include: running Executive Board and general meetings, overseeing the progress of every board member to ensure deadlines are met, building relationships with BU administration, maintaining connection between ISBU and BU Graduate School MSA, and providing for the general Islamic community at Boston University.|
|Vice President||In addition to supporting and advising the President, the Vice President will oversee and follow up on any committees the general body chooses to have for the semester. He/She will providing a more cohesive vision and structure for ISBU’s goals, oversee progress of all programs and events, and ensure any conflicts that arise within the Islamic Society are resolved through a unified community. The Vice President shall preside over meetings in the absence of the President.|
|Secretary||The Secretary will be responsible for taking notes during Executive Board and general body meetings, and the overall organization and communication of the Islamic Society. The Secretary must also manage the ISBU email account by responding to questions, adding new members to email list, and condensing announcements into a weekly newsletter. He/She will also reserve venues for ISBU meetings and events, and ensure that all necessary paperwork for events is submitted according to SAO guidelines.|
|Treasurer||The Treasurer will attend allocation meetings before each funding period, and follow both Student Activities Office and Allocation Board procedures as set by the University. The Treasurer will submit funding requests and event descriptions for anything ISBU requests money for. He/She will deal with Sao in regards to any paperwork having to do with money (ex: purchase orders, check requests, and cash bags). The Treasurer should remain conscious of the group’s account balance and ensure adequate funds are available for the upcoming semesters. H/She will keep an excel spreadsheet of all financial transactions occurring throughout the year.|
|Public Relations Chair||The Public Relations Chair is responsible for updating and keeping active all ISBU social media accounts, making flyers if not allocating that responsibility to others, and making Facebook events in a timely manner. He/She is the head of advertising all programs and events and must keep the community updated on them.|
|Sisters Religious Chair||The Sisters Religious Chair is responsible for working with the Chaplain to organize weekly halaqas, religious classes, and anything she feels will benefit the community. She is also in charge of working with the Brothers Social Chair, and committee if deemed necessary, to accommodate all the religious needs of the organization. She will acquire and provide Islamic resources for members and non-members alike.|
|Brothers Religious Chair||The Brothers Religious Chair is responsible for working with the Chaplain to organize weekly halaqas, religious classes, and anything he feels will benefit the community. He is also in charge of working with the Brothers Social Chair, and committee if deemed necessary, to accommodate all the religious needs of the organization. He will acquire and provide Islamic resources for members and non-members alike.|
|Sisters Social Chair||The Sisters Social Chair is responsible for organizing social events for the Islamic Society, with the help of a committee if deemed necessary, to locate and contact new sisters and aid in community building fostering a strong sense of sisterhood among the members of the organization. Must organize at least one joint event and multiple separate events throughout the year.|
|Brothers Social Chair||The Brothers Social Chair is responsible for organizing social events for the Islamic Society, with the help of a committee if deemed necessary, to locate and contact new brothers and aid in community building and fostering a strong sense of brotherhood among the members of the organization. Must organize at least one joint event and multiple separate events throughout the year.|
|Article V.||Nomination and Election Procedures|
|Section 1: Term of Office||The term of the Executive Board members shall be one year, beginning immediately after an election and ending immediately after the following election.|
|Section 2: Nominations||The Executive Committee shall solicit by email from the General Membership for nominations for elected officers at least one week prior to election day. The email will outline the election procedures listed below. Only Active Members will be eligible for nomination. Self nominations will be accepted. Acceptances of nominations will be due 72 hours after emails are sent out to nominees. Students studying abroad during election day have the opportunity to run for an Executive Board position.|
|Section 3: Qualifications to Run||To run for President or Vice President, one must have previously been a member of the ISBU Executive Board for one year. To run for any other position, one must have attended at least two ISBU events and exhibit qualities needed for the specific position based on the description and duties above.|
|Section 3: Written Statement||Nominees shall have the option to submit a short statement outlining their qualifications and leadership experience. The statement shall not exceed a length of 200 words and will be sent out by email to the general body 48 hours before elections.|
|Section 6: Vacancy Elections||In the event of a vacant Executive Committee position, the person with the second highest amount of votes for that position will take the vacant seat.|
|Section 7: Training Period||The outgoing Executive Board shall train and advise the newly elected Executive Board. Specific advices and suggestions shall be passed on verbally and/or in writing during this period. After training session, the new Executive Board officially takes office.|
|Section 1: Executive Committee Meetings||There will be weekly meetings held by the Executive Board on a day and time of the week every Executive Board member can meet. It is mandatory for Executive Board members to attend these meetings, unless valid excuse is given at least 12 hours prior to the meeting. During these meetings as well over any form communication, executive decisions must be made on a majority base vote by the executive members exclusively.|
|Section 2: General Body Meetings||There will be at most 1 general body meeting per month that act as a community forum, facilitated by Executive Board members.|
|The Islamic Society shall maintain its office at 775 Commonwealth Avenue in Room 242.|
|Article VIII.||Ratification and Amendments|
|Ratifications and amendments will be proposed by the serving Executive Committee. The constitution shall be ratified or amended by greater than 50% of the active members present during a general body meeting.|
|Article IX.||Conflict Resolution|
|Section 1: General Conduct||Members of the organization shall strive to remain on good terms with one another in the spirit of brotherhood and sisterhood espoused by Islam.|
|Section 2: Independent Arbitration||Independent arbitration should be used as a last resort; all other reasonable avenues should be exhausted to correct disputes. The Independent Arbitrator shall be the Chaplain.|
And all praise is for Allah, Lord of all the worlds.
Peace and blessings be upon the Messenger of Allah, the Prophet Muhammad.